Technologists, Compliance Experts and Service Providers Contribute to the First Practical Guide to GDPR Email Privacy Compliance
London, England – 20 June 2018 — Frama, a leader in technology enabled compliance and digital transformation, today announced release of its technology guide that identifies top criteria important for European General Data Protection Regulation (GDPR) email privacy compliance. The guide rates a selection of leading technologies and concludes the RMail service by RPost is top choice.
According to Frama Communications, there are many GDPR papers that speak at a high level about what GDPR is about. None, however, provide guidance on practical technology solutions that can be easily implemented to plug security and compliance gaps. Frama developed this report with contribution from the Association of Professional Compliance Consultants (APCC), to provide practical guidance that can be implemented by the smallest to the largest financial services firms as part of their GDPR compliance efforts; and can be implemented in minutes at very little cost.
“This paper marks a significant contribution to the GDPR compliance debate, by providing a robust assessment of the concerns and a powerful methodology to guide practical compliance. It also offers useful parameters that an organization should consider in its selection of an appropriate solution and a perspective on several of the leading offerings,” remarks Nick Hawke, Chief Executive Officer, Association of Professional Compliance Consultants, in the Foreward of the report.
“For the purposes of GDPR data privacy compliance related to e-mail, e-document delivery, and e-signing systems, RMail® and its related e-signature and digital forms services are an ideal solution,” states Volker Sommerfeld, Product Manager from Frama Communications. “RMail is the professional solution for secure email that everyone can use. Ticks all of the boxes, easy to manage, simple to deploy and very elegant.”
In the 40-page report, RMail® by RPost® scores more than double its closest technical alternative when considering criteria most important to regulated businesses dealing with consumer information. RMail is designed to not only make it easy to enhance data privacy compliance in case of compliance audits or accusations of a data breach, but also to provide an important tool to protect strategic business secrets. Other technologies considered include PKI, PGP, TLS, Link Retrieval, HTML Wrapper, File Sharing, and PDF systems, and providers and products using these technologies.
“RMail is simple to integrate, provides state-of-the-art technology, and it makes it easy to encrypt email; importantly encrypting email in a way that automatically provides audit-ready proof of GDPR compliance on a message-by-message basis for the transfer of personal data,” adds Kemal Webersohn, CEO of WS-Datenschutz GmbH, Berlin, Germany. “Recipients’ acceptance and the simplicity in communicating with third parties have convinced us to use RMail extensively in our company.”
The report states that GDPR defines what is to be achieved rather than how the requirements should be fulfilled. Consequently, it does not state a requirement to use a specific method of encrypting email, but it does require the handler of consumer non-public and personal information to maintain not only privacy of that information, but also the ability to demonstrate compliance with the privacy requirements. These requirements are discussed in detail in GDPR Article 5 Clause 1(f) and 2, and Article 32 Clause 1(a) and 1(d) which focus on the requirement to protect personal data during transmission with the ability to demonstrate fact of protection of personal data.
“RMail maps perfectly to the GDPR compliance points of protecting privacy plus maintaining the accountability processes to be able to demonstrate compliance,” adds Sommerfeld.
In addition to top rated email encryption and audit-ready proof of privacy compliance receipts, the report states that RMail is the only option that empowers users with important secure productivity solutions including the most advanced eIDAS services for legal e-signatures, Registered Email™ legal timestamped content and e-delivery proof, and secure file sharing for large file e-delivery with certified tracking. These empower users with more productivity all the while focusing on underlying security and privacy.
“Having customers that have deployed RMail for over a decade, we see RMail as an essential piece of any company’s data privacy and compliance plan. RMail takes a smart, different approach; and belongs even if other secure systems are already in place,” adds Zafar Khan, RPost’s CEO.
Click to access the report entitled, “Technology Guide to Meet GDPR Compliance for Data Privacy for Email”.
About Frama Communications: We provide solutions for security and compliance in digital communication. Having a 40-year history within the management of sensitive and financial data to more than 100,000 customers worldwide, Frama Communications supports organisations meeting the growing requirements for data protection and compliance. Encryption, verifiability, traceability of emails, electronic signatures, and automation of processes – we promise: integrity in communication.
About RPost: RPost is a leading cybersecurity company providing email security, compliance, and productivity services to more than 25 million users worldwide over more than a decade. RPost has set the global standard for secure and certified electronic communications, with more than 50 patents granted on its core Registered Email™ technologies, used worldwide to track and prove email delivery, encrypt email, protect from imposter email, secure large file transfers, and manage e-signature transactions. Recipient of the World Mail Award for Best in Security, Best Innovation in IT Award in Germany, and voted Top Choice for GDPR Email Data Privacy Compliance, RPost services are in use in nearly every country in the world, within Global Fortune 500 companies, and endorsed by the most influential industry associations. https://www.rpost.com