RMail® email encryption makes it easy to encrypt sensitive email and attachments for security or regulatory compliance. RMail automatically delivers encrypted with the simplest user experience for each recipient and provides manual or automated options for delivery using different levels of encryption or different recipient experiences.
RMail email encryption also includes a one-click, bi-directional encrypted reply option for recipients and returns a Registered Receipt™ email record to the sender, serving as auditable proof of data privacy compliance (i.e. HIPAA, GDPR) on a message-by-message basis.
RMail encryption goes far beyond basic TLS and link-retrieval systems.
Most users default to RMail dynamic encryption where the message is first attempted to be sent using secure Transmission Encryption, and if the level of security available is not adequate (minimums set by sender), the transmission dynamically reverts to secondary Message Level Encryption.
RMail includes options, on a message-by-message basis, or based on content policy automation, to force Message Level Encryption (AES 256-bit encrypted PDF) from the sender’s Outbox to and inside the recipient’s Inbox. There are a variety of settings and password delivery options.
Each sent message includes a one-click option for the recipient to reply and upload up to 200 MB of attachments per reply, so they return to the sender using the same encryption method as the original sent message.
RMail encrypted email returns a Registered Receipt™ email record that serves as an audit-ready forensic proof record of GDPR and HIPAA privacy compliance.
RMail encryption includes a variety of encryption methods, policy rules, compliance tracking, delivery tracking, branding, and other options. Ask to learn more!
To watch a technical video about RMail email encryption, click here.
Developers may build the patented RMail® email encryption and Encrypted Registered Email™ services into their applications using email routing rules or the RMail REST API; and may retrieve the message delivery status and Registered Receipt™ proof records via email routing rules or REST API.
Contact an RMail integration specialist to learn how to integrate RMail into your platform, messaging systems or business operations.
Email is the primary mode of business communication. Considering that email encryption is important for several reasons:
So, a business of any size needs a robust email encryption solution to keep them on top of the cybersecurity evolution.
Despite the rising number of cyberattacks and data breaches, email encryption is not widely used by businesses for several reasons:
Email encryption protects against unauthorized or unintentional access to the content of email messages. It ensures that only the intended recipient can read the email and any sensitive information residing within the messages or attachments is not accessible to others who aren’t meant to see it. It is a big enabler for privacy, essentially when sharing financial data or health information.
Encryption also protects against email spoofing, phishing attacks, and BEC attacks which are expected methods used by cybercriminals to steal sensitive information. In fact, 80% of organizations have experienced cybercriminal BEC attacks over the last year and they start with email eavesdropping activities.
Email encryption ensures that the recipient can verify the authenticity (not an impostor), helping prevent mis-wires. Without encryption, email messages are out in the open and can be intercepted by anyone with access to the network, i.e., internet service providers and hackers, leading to identity thefts. Email encryption uses complex algorithms to obscure the content of an email message, making it unreadable – much like multiple check posts of security.
Most of us imagine there is already a protective gateway for our email messages. Emails are not inherently encrypted because the Simple Mail Transfer Protocol (SMTP) used to transmit email messages was designed to be a simple and lightweight protocol. When SMTP was developed in the 1980s, security concerns were not as prevalent as today, and the focus was on delivering messages quickly and efficiently rather than ensuring their privacy.
Then came advanced email encryption protocols such as Transport Layer Security (TLS) and Pretty Good Privacy (PGP). But they were not widely adopted or implemented as default, mainly because it requires both the sender and recipient to have compatible encryption software and to exchange encryption keys, which can be a cumbersome process for many users.
Today, to reduce the hassle of exchanging keys and separate installations, cybersecurity service providers have upped their game with seamless integration to email inboxes with features that dynamically adapt even outside the TLS. So, choosing the best fit, and encrypting your emails should now be your next big thing.
Yes, end-to-end email encryption is still relevant, especially for businesses that handle sensitive or confidential information. End-to-end encryption or E2EE ensures that only the intended recipient of an email can decrypt and read its contents, making it nearly impossible for anyone else to intercept or access the information.
Email remains one of the most vulnerable points of entry for hackers looking to steal confidential information such as financial data, customer data, and intellectual property. End-to-end encryption offers an additional layer of security to protect businesses from potential data breaches. It ensures that the email remains secure even if it is intercepted in transit or stored on a third-party server.
Encryption keys (public key/private key) are the main components of E2EE - generated on the sender's device (public key) and shared only with the intended recipient. The message is encrypted using the public key and transmitted to the recipient's device, where it’s decrypted only using the recipient's private key.
End-to-end email encryption also helps businesses comply with data protection regulations, such as European Union’s General Data Protection Regulation (GDPR) and the California Consumer Privacy Act (CCPA) in the US. These regulations require businesses to take appropriate measures to protect personal data from unauthorized access, and non-compliance leads to hefty fines, as well as loss of reputation and trust.
In summary, end-to-end email encryption is still relevant for businesses as it provides an extra layer of security against cyberattacks and helps comply with data protection regulations. As the threat landscape continues to evolve, it is essential for businesses to consider implementing end-to-end encryption as part of their overall cybersecurity strategy.
The question of whether received emails are encrypted depends on a variety of factors, such as the type of encryption used, the email servers involved, and whether both the sender and recipient support encryption.
One common method of email encryption is transport layer security (TLS), a protocol that encrypts email data during transmission between email servers. In TLS, when an email is sent from one server to another, the email data is encrypted before being transmitted over the Internet. When the email arrives at the recipient's email server, it is automatically decrypted and delivered to the recipient's inbox.
However, not all emails are encrypted using TLS due to several reasons. The primary reason is that the sender's or receiver’s email server may not support TLS encryption. If TLS isn’t supported on the sender’s side, the email is sent as plain text, which means that anyone who intercepts the email can read its contents. And when TLS isn’t supported on the recipient’s side, again, the email will be delivered as plain text, even if it was encrypted during transmission.
Another reason could be the fact that the recipient’s or sender’s email server is transmitting messages via the Simple Mail Transport Protocol, or what is known as SMTP. It is an insecure transfer protocol, where encryption is sometimes lost in between; meaning that data can be intercepted in transit.
In this case, it becomes an easy pinhole for criminals to eavesdrop on emails. That’s why cybersecurity experts always encourage you to encrypt your emails, so you don’t have to worry about whether your recipient’s email has encryption or not.
Selecting an email service provider can be a crucial decision, as it affects how you communicate with others and how your data is stored and protected. Here are some factors to consider when choosing an email service provider:
Email encryption is significant for anyone who values the privacy and security of their communications, particularly those who regularly send sensitive or confidential information via email. Some specific groups of people who might need email encryption include:
Several factors contribute to what makes the best email encryption service. Here are some of the key considerations:
Compromising on any of these criteria can prove to be challenging for your business. You must consider an email encryption software that offers all of these and much more advanced capabilities.