How-To

RMail One-Click E-Sign Feature

The RMail One-Click E-Sign feature makes it easy to send any document or message body to a recipient by email and obtain a recipient record of consent or e-signature after the recipient simply replies or clicks to reply to the sender’s message. With the RMail One-Click E-Sign feature, the recipient may complete the e-signing process without visiting any web browser. It is the simplest available e-sign product for when one simply needs to record content or obtain a simple recipient e-signature. The entire process of e-signing occurs within the email at the recipient, with a simple click by the recipient.

Step-by-Step Instructions

RMail One-Click E-Sign feature is the simplest available e-sign service for when one simply needs to record content or obtain a simple recipient e-signature.

Step 1: Compose an email and attach the documents that you would like to have acknowledged, consented to, or e-signed.

Step 2: Press the Send Registered button, select the E-Sign service, and further select the One-Click feature. (Or, automate sending from business applications with various RMail email routing or API).

Step 3: The recipient receives an email inviting them to view and e-sign the document. The recipient simply presses the Click Here button in their received invitation to e-sign, which opens the new compose email pane pre-addressed to return the e-sign or consent indication to the RMail system.

Step 4: The new compose email pane includes text, agreement text “I agree with the context of the e-mail, the contract and any other attachments, and I further agree to use electronic signature and sign here” is auto populated in the body of the email with the phrase “Type your name here” below for the signer to add their name and signature before pressing the Send button to complete the signing process. The signed document is issued to the sender and the signer, and it contains all of the transaction metadata as well as the signer’s agreement text. The attached signed document is returned as a PDF and is additionally PKI digitally signed to maintain the integrity of the timestamps and indications of acceptance added to the message. The signing time & date is stamped as a watermark in the bottom left corner of all pages and a signature certificate is created as a last page of the document. A Registered Receipt email forensic authentication record is also provided to the sender for each transaction.