We’re not just securing email and e-signing.

We’re helping ZolaSuite ensure its software empowers legal clients through streamlined processes that instill peace of mind.

And we’ve been doing it with them since 2018.

RMail and RSign. For Law Firm Operations. Law Practice

RMail & RSign
  • Industry


  • Sector

Law Firms. Provider of Practice Management and Process Management Software

  • Geography

United States

  • Platform

RMail and RSign

Primary Use

RMail Registered Email e-delivery proof replacing receipt and certified mail. RMail encryption for privacy, compliance, and security. RSign to e-sign contracts remotely.

opening quote

Zola Suite’s RPost integration truly brings next generation capabilities to Zola’s email client. With the click of a button, attorneys can now send encrypted emails without leaving Zola Suite and access court-admissible proof of email content delivered, time-stamped and recorded automatically associated with its client matter.

closing quote
Karen Fitzgerald-McKay Corporate Brokers, An Acturis user

Fred Cohen

CEO, ZolaSuite

Main Benefit

Zola reports the main benefits of RMail and RSign services as assurance of client privacy, peace-of-mind with legally valid and court-accepted proof of email delivery, simple e-signatures, and cost savings with reduced paper, courier, administrative time, and postage.

ZolaSuite reports the main benefits of RMail and RSign are:

1. More security reduces risks. More security automation simplifies life for IT staff. RMail makes security automation services easy and automated, reducing risk. RMail Gateway™ automates encryption based on message content. RMail encryption automatically detects the simplest, most secure method of transmission, and dynamically adjusts for the best recipient experience. RMail Anti-Whaling™ automatically alerts staff when email senders pose as executives, attempting to trick staff into exposing sensitive data, or worse, paying fake invoices and sending the email impostor money.

2. Assurance of privacy compliance with email encryption simple enough that people enjoy using it. RMail® email encryption is so easy, especially for the recipient, that it encourages use and thereby reduces risk of data breaches or privacy enforcement actions. Not all encryption services are the same; others are too burdensome and, as a result, are little used and therefore increase risk (from non-use or circumvention of use). With today’s more sophisticated privacy regulations, and hacker tactics, encryption is essential. RMail makes it easy, enjoyable, automated.

3. Peace of mind, end-user visibility of successful delivery for important messages, with proof. RMail® Registered Email™ services makes delivery and open tracking visible to the sender, providing assurance and peace of mind that important email was successfully delivered. This is returned in the self-authenticating Registered Receipt™ e-record, making it easy to resolve disputes – as easy as forwarding this receipt to any questioning party. The receipt is a self-contained forensic record, eliminating the need to scour server logs to try to investigate and present delivery evidence.

4. Cost savings with less paper, mail, postage, and administrative time. RMail® Registered Email™ and RMail e-signature services replace printing, postage (first class, receipt, and certified mail), scanning, faxing, administrative work and other hard costs. Businesses can send required notices with proof of content delivered and timestamped. Users can easily send agreements for recipient electronic signoff or easily e-sign documents that they receive, thus saving wasted time, cost, and other drains on your business.


ZolaSuite uses RMail and RSign integrated into its process management systems. This makes it easy and automated for staff to send email with a returned proof of e-delivery record or an e-signed agreement. For each message sent, a Registered Receipt email record is automatically returned providing proof of e-delivery compliance.

ZolaSuite enforces organization, streamlines workflow and facilitates collaboration by incorporating best-in-class case management capabilities, a powerful accounting system and a fully integrated email client in a single synergistic application.

Tradenames are owned by the named company. Service benefit is summary, not intended to be a case study.RPost technology is patented. RMail, RSign, and RPost are trademarks owned by RPost.