eSignature & E-Mail Security for Property Managers and Self
Storage
eSignature: Main Uses
Electronic signature to fill and sign tenant agreements,
to record consent to receive notices by email to a particular address,
or to update master service agreements and contract notification provisions.
Email Security: Main Uses
Returning an authentication record of electronic
notice authorship, timestamped successful delivery, and content
delivered.
Popular Features
Registered Email™ e-delivery proof with
encryption. RSign eSignature with templates and API.
Industry Accolades
Endorsed or identified as a top choice for legal
proof of email delivery by the Self Storage Legal Network and more than
20 bar/law associations including regulatory bars such as The Florida Bar.
Selected top
choice for legal e-delivery
proof in the Jeffer Mangels Butler Mitchell LLP authored Converting Legal &
Contract Notices
from Paper to Electronic
Delivery – The Corporate Council Guide, and for privacy compliance by the London-based
Association of Professional
Compliance Consultants. RPost was winner of the World Mail Award for Best in
Security and
has been consistently
recognized by leading tech analysts, Gartner and Forrester.
I think RMail is a better alternative
[to certified mail]. It’s never a mistake in my mind to send out a lien notice by
RPost Registered Email service as and its absolutely required by statute that you
have this receipt or other proof of
delivery. The nice thing about the RPost receipt is its automated…and legally the
nice thing about it is that you have
independent third party verification of the delivery…you’ve got this third party who
is not involved in your dispute who
can attest to the delivery. It really is a great way to be sending things because of
the independent third-party proof.
Carlos Kaslow
Lawyer, Self Storage Legal Network
Features & Benefits
Registered Email™ Service Replaces Certified Mail and Receipt Mail
- Send E-Certified Legal Notices, Demand Letters, Pre-lien Notices, and Lien Notices for Self
Storage Auctions, and more
- Prove E-Delivery under UCC Article 9, FPB Notice Rules, and Other Rules and Regulations
- Serve Documents by Email with Legal E-Delivery Proof
- Modernize Contract Notice Provisions
- Update Pricing and Terms with Legal E-Delivery Proof
- Send Receivables, Invoices, Renewal Notices, and Pre-Eviction Notices with Legal E-Delivery
Proof
- Send Policies, Agreements, Terminations, Tenant Warnings with Legal E-Delivery Proof of
Waivers, Riders, and
Disclosures.
eSign with RSign for In-Store and Remote Form Fill and eSigning of Tenant
Contracts
The Power of Proof
When tenant deadlines need to be met or when disputes arise concerning “who said what when,”
proof matters. Property
manager and self storage operators all sizes use RMail for business-critical communication with
tenants and their
representatives — knowing that RMail provides all the proof they need. With RMail’s Registered
Receipt™ email record,
you’ll get certified evidence of compliance with every RMail message you send, proving delivery,
time of delivery, and
exact message content. RMail complies with privacy rules governing transport of Personally
Identifiable Information
(PII), while cutting costs and improving client satisfaction. The Registered Receipt™ record
provides court-admissible
evidence of delivery and is considered an acceptable form of notice as defined by regulators.
Using the Registered Email™ service
has been a complete game changer for us. They open it, we know they got it. It’s
quick, and it’s easy. It’s been wonderful.
Casey Evans
Manager, Watkinsville Storage
We’ve been very happy with our
partnership with RPost RSign and we look forward to continuing that partnership here
in
the future as we’re tackling a very important part of the business that has become a
lot more important here over the
last 7 or 8 months.
Derek Bergeon
SVP of Operations, National Storage Affiliates
iStorage and SecureCare Self Storage
“On the occasions when there are issues with customers claiming non-receipt, all legal has to do
is make one phone call
to the automation center where they can easily track down the RMail verification in seconds.”
Jeff O’Donnell, CIO, Life Storage
“We had a customer who threatened a lawsuit because he swore he never received a lien notice.
Because of RPost’s
Registered Receipt™, we were easily able to show him not only did we send it, but also, that it
was successfully
delivered and that he’d opened it. He quickly withdrew his legal threats of action.”
Joe Delgado, Burlington Self-Storage
“Cost savings is the biggest benefit, but we also benefit from the simplicity of sending RMail
Registered Email messages
and the absoluteness of proof of delivery.”
Jim Mooney Jr., VP – Operations,Devon Self Storage
Requirements: Legal & Compliance
RMail® Registered Email™ e-delivery proof meets the ESIGN, UETA, eIDAS, PEC, ETSI Registered
Electronic Mail Standard,
BSI Standard BS 10008:2014 Evidential Weight and Legal Admissibility, and other legal e-delivery
standards
internationally. For Self Storage operators in the United States, RMail® Registered Email™
e-delivery proof has been
approved for lien notices functionally equivalent to certified mail and as a certified mail
replacement. RMail email
encryption provides simple to use and automated privacy compliance for HIPAA, GDPR, and other
state and country
regulations protecting personal private information, returning auditable proof of privacy
compliance in the form of a
Registered Receipt™ email record for each message sent.
Locke Lord Bissell and Liddell LLP published a detailed legal analysis
(available from RPost upon request) that maps the Registered Email™ technology to electronic
commerce law and opines
that the Registered Email technology satisfies seven key legal principles important to yield a
legally valid and court
admissible piece of evidence that has high evidential weight. In brief, the legal analysis
opines that the Registered
Email technology:
-
DELIVERY PROOF : Provides a record of sending and receiving in accordance
with the Uniform Electronic Transactions Act (UETA) by
recording the recipient’s server’s receipt;
-
CONTENT PROOF : Uses cryptographic techniques to mathematically associate and
preserve as tamper-detectable the contents of email and
their attachments so as to satisfy process requirements designed under UETA, the Electronic
Signatures in Global and
National Commerce Act (ESIGN), and in evidence law to establish evidence of content;
-
OFFICIAL TIME STAMP : Links to a trusted and objective time source providing
essential and credible evidence in disputes in which the time an
email was sent or received is material to the case;
-
ADMISSIBLE EVIDENCE : Produces records that are court-admissible as to their
fact of delivery, as to their legal time of delivery and as to
authenticity of content;
-
FUNCTIONAL EQUIVALENCE : Serves, under the Uniform Electronic Transactions
Act (UETA) and the Electronic Signatures in Global and National
Commerce Act (ESIGN), as the functional equivalent of paper mail, to be used in lieu of
certified mail, registered mail,
return receipt mail, private express mail services and similar types of paper mail services;
-
ELECTRONIC ORIGINAL : Provides a true electronic original of the message
content, message attachments, and transmission meta-data including
the delivery audit trail; and
-
CONSENT : Records consent, as under electronic law the recipient of the
electronic transmission must have consented to the use of
electronic format as opposed to paper; with a record of the recipient’s consent retained as
a reproducible legal record
to prove consent if challenged.
(Learn more in the Insights – Legality section of this website.)
Almost every state in the United
States has approved use of Registered Email™ for email with proof of delivery for
lien
notices replacing certified mail.
Self Storage Legal Network and Weissman Zucker Euster
Morochnik P.C.
Disclaimer: Neither RPost nor its affiliates provide legal opinions. The information on RPost and its
affiliates and products
websites is for general information purposes only and is not intended to serve as legal advice or to
provide any legal
opinions. Laws and regulations change from time to time and neither RPost nor its affiliates
guarantee that all of the
information on RPost and its affiliates websites are current, correct, or with sufficient detail for
the purpose of each
reader. You should consult your legal counsel for specific jurisiction and issues.
Tradenames are owned by the named company. Service benefit is summary, not intended to be a case
study. RPost
technology is patented. RMail, RSign, and RPost are trademarks owned by RPost.
Industries & Operations
