E-Sign & E-Mail Security
for Health Care Clinics & Hospitals
E-Signatures: Main Uses
E-signatures medical forms, HIPAA and GDPR
waivers, and e-prescriptions.
Email Security: Main Uses
Transmitting patient referral records and images
in a private, HIPAA and GDPR compliant manner, and overall, protecting
privacy of patient data in care-related communications.
RMail Gateway email encryption automation,
Registered Email e-delivery proof, RSign e-signatures.
Winner of the World Mail Award for the Best in
Security and consistently recognized by leading tech analysts, Gartner
and Forrester. RMail has been selected top choice for privacy compliance by the Association
of Professional Compliance
Consultants. RSign was named a top five e-sign service worldwide, with top scores in several
Research E-Signature Wave). Additionally, RPost has received the prestigious German
Mittelstand Award for Best in
RMail is easy to integrate, provides
technology, and it makes it easy to encrypt email; importantly
encrypting email in a way that automatically provides audit-ready proof of GDPR
compliance on a message-by-message basis
for the transfer of personal data. Recipients’ acceptance and the simplicity in
communicating with third parties have
convinced us to use RMail extensively in our company.
Chief Executive Officer, WS-Datenschutz GmbH, Berlin, Germany
Features & Benefits
Some of the most popular services for health care professionals
- Email encryption for HIPAA and GDPR privacy compliance automatically
delivers email in a
to each recipient,
creating the simplest user experience for the recipient while returning auditable proof of
and compliance to the
sender– going far beyond basic TLS and link-retrieval systems. RMail includes different
encryption for when it
is important to keep messages private from the recipient’s email administrator or email
Gmail, and others
who may otherwise have access to their email.
RMail transmission encryption is most popular among health care professionals when
referrals, lab results
or other private patient information. RMail message-level encryption is most popular
information that is very sensitive.
Registered Email™ certified e-delivery tracking and proof with optional
open and delivery
tracking and proof, with timestamped proof of original content legally delivered. It returns
court-admissible timestamped Registered Receipt email without requiring any action or
Registered Email proof with encryption is most popular when the sender wants
fact of encrypted,
privacy compliant delivery.
- Secure File Share One-Time-Box™ — RMail provides HIPAA and
Senders can easily attach
and track up to 1GB of files from Outlook or the RMail Web app and send them securely to any
recipient with encryption
and configurable self-purging options (from 1 to 90 days) in a one-time online storage box
eliminates the risk of
download recipients being able to see the sender’s cloud storage file structure.
RMail Secure File Sharing is most popular when sending patient images to
- RSign® e-signatures are the simplest to use, most affordable
signature service. RSign
makes it easy for signers to complete and sign documents using any desktop or mobile web
an intuitive, guided
RSign is the easiest way to obtain patient information filled into forms sent by email
websites, with the
completed form compiled as a PDF record and with options to automatically back-fill form
the health care
information management system.
- RMail Gateway Secure Send™ makes it easy to automate and
ensure HIPAA and GDPR
auditable encrypted email
in all outbound email or for certain messages based on message content, senders, recipients,
RMail Gateway is popular among IT staff as a simple way to automate encryption from
recipient domains, based on message content or content patterns like health care
adding a “#” or another
indicator in the subject of mobile device email.
- Right Recipient™ reduces risk of sending an email to the
wrong person based on
Right Recipient provides an extra check to prevent inadvertent emails being sent to similar
and while checking the
address, recommends other options such as encrypting email.
Right Recipient is useful for all professions that send critical client information to
parties; in particular
those using Outlook address auto-complete functions. This service is provided in
RPost services are effective for
electronic delivery and execution of documents required or regulated under the
Insurance Portability and Accountability Act of 1996 (“HIPAA”).
Jon Neiditz and Amanda Witt
Nelson Mullins Riley & Scarborough LLP
Nelson Mullins Riley & Scarborough LLP lawyers reviewed RPost services and presented a legal
opinion confirming that our
services are effective for electronic delivery and execution of documents required or regulated
under the Health
Insurance Portability and Accountability Act of 1996 (“HIPAA”). Based on their analysis, the
attorneys presented the
- An RPost electronic signature can be used when a signature is required by a document
governed by HIPAA and is as legally
enforceable and legally effective as a ‘wet ink’ signature.
RPost can be used to deliver documents electronically in conformity with the technical
safeguard standards of HIPAA
relating to the security of electronic communications of electronic PHI.
Where notification is required by HIPAA and in the great majority of U.S. Jurisdictions in
which UETA applies, RPost’s
core Registered Email service does provide the sender with legally valid evidence that
notice has been accomplished
under HIPAA, as long as RPost’s resulting Registered Receipt email reports at least
successful delivery to the
recipient’s mail server.
Contact RPost for a copy of this report.
Requirements: Legal & Compliance
RMail® email encryption provides simple to use and automated privacy compliance for HIPAA, GDPR,
and other state and
country regulations protecting personal private information, returning auditable proof of
privacy compliance in the form
of a Registered Receipt™ email record for each message sent.
Discalimer: Neither nor its affiliates provide legal opinions. The information on RPost and its
affiliates and products
websites is for general information purposes only and is not intended to serve as legal advice or to
provide any legal
opinions. Laws and regulations change from time to time and neither RPost nor its affiliates
guarantee that all of the
information on RPost and its affiliates websites are current, correct, or with sufficient detail for
the purpose of each
reader. You should consult your legal counsel for specific jurisiction and issues.
Tradenames are owned by the named company. Service benefit is summary, not intended to be a case
study.RPost technology is patented. RMail, RSign, and RPost are trademarks owned by RPost.